n8n New Workflow Prompt

Context

Use this prompt when creating a new n8n workflow for Pacing Agency automation tasks. Common use cases include:

Webflow form submissions → TwentyCRM
CircleLoop call recordings → storage
Google Ads conversions → analytics
Twilio message processing → notifications
Cache clearing workflows

This prompt will help you:

Design workflow structure with proper error handling
Configure common nodes (Webhook, HTTP Request, Code, etc.)
Set up testing and debugging
Document the workflow for team use

Prerequisites

n8n access - Login to https://n8n.pacing.agency
Workflow purpose - Clear understanding of what the automation should do
API credentials - Access to any services the workflow will integrate with
Testing environment - Way to test webhook triggers or API calls

See n8n Tool Documentation for workflow IDs, best practices, and existing examples.

Prompt Template

I need to create a new n8n workflow for Pacing Agency with the following requirements:

**Workflow Purpose:**
- Name: [WORKFLOW_NAME]
- Description: [WORKFLOW_DESCRIPTION]
- Trigger: [TRIGGER_TYPE] (Webhook/Schedule/Manual/Polling)
- Expected frequency: [FREQUENCY] (per day/hour/as needed)

**Workflow Steps:**
1. [STEP_1] - e.g., "Receive webhook from Webflow form submission"
2. [STEP_2] - e.g., "Extract and validate form data"
3. [STEP_3] - e.g., "Create new deal in TwentyCRM"
4. [STEP_4] - e.g., "Send confirmation email via Twilio SendGrid"
5. [STEP_5] - e.g., "Log success to Google Sheets"

**Data Flow:**
- Input: [INPUT_DESCRIPTION]
- Expected data fields: [FIELD_1], [FIELD_2], [FIELD_3]
- Output: [OUTPUT_DESCRIPTION]
- Error handling: [ERROR_HANDLING_REQUIREMENTS]

**Integration Requirements:**
- Services to connect: [SERVICE_LIST]
- Authentication: [AUTH_METHOD] (API key/OAuth/Basic)
- Rate limits: [RATE_LIMIT_INFO]

Please provide:

1. **Workflow design** with node-by-node breakdown
2. **Node configurations** for each step:
   - Node type and settings
   - Field mappings
   - Error handling
   - Testing commands
3. **Webhook configuration** (if applicable):
   - URL structure
   - Authentication method
   - Expected payload format
4. **Error handling strategy**:
   - Retry logic
   - Error notifications
   - Fallback procedures
5. **Testing checklist**:
   - Manual test steps
   - Sample test data
   - Expected results
   - Common failure scenarios
6. **Documentation template** for adding to `tools/n8n.md`

Include:
- Code snippets for JavaScript nodes
- Example payloads for webhooks
- Troubleshooting tips
- Performance considerations

Format with clear sections and code blocks.

Variables to Customize

Variable	Description	Example
`[WORKFLOW_NAME]`	Descriptive workflow name	"Webflow Forms to TwentyCRM"
`[WORKFLOW_DESCRIPTION]`	What the workflow does	"Automatically create deals in TwentyCRM from Webflow contact form submissions"
`[TRIGGER_TYPE]`	How workflow starts	Webhook, Schedule, Manual, Polling
`[FREQUENCY]`	How often it runs	"5-10 times per day", "Every hour", "As needed"
`[STEP_X]`	Individual workflow steps	Specific actions in sequence
`[INPUT_DESCRIPTION]`	What data enters	"Webflow form submission webhook payload"
`[FIELD_X]`	Specific data fields	"name", "email", "company", "message"
`[OUTPUT_DESCRIPTION]`	What data exits	"New deal created in TwentyCRM with contact info"
`[ERROR_HANDLING_REQUIREMENTS]`	How to handle failures	"Retry 3 times, then email admin"
`[SERVICE_LIST]`	Services to integrate	"Webflow, TwentyCRM, Twilio SendGrid"
`[AUTH_METHOD]`	Authentication type	API key, OAuth 2.0, Basic Auth
`[RATE_LIMIT_INFO]`	API rate limits	"100 requests/minute", "None known"

Common Workflow Patterns

Webhook → Process → Store

Receive webhook from external service
Transform/validate data
Store in database or CRM

Schedule → Fetch → Notify

Run on schedule (cron)
Fetch data from API
Send notifications or reports

Manual → Multi-step → Callback

Manually triggered workflow
Complex multi-step processing
Return results via webhook callback

Expected Output

The AI should provide:

1. Workflow Design Diagram

2. Node Configuration Examples

// Example: JavaScript node for data transformation
const formData = $input.first().json;

// Validate required fields
if (!formData.email || !formData.name) {
  throw new Error('Missing required fields: email or name');
}

// Transform to TwentyCRM format
return {
  json: {
    name: formData.name,
    email: formData.email,
    company: formData.company || 'Unknown',
    source: 'Webflow Contact Form',
    deal_value: 0,
    status: 'new'
  }
};

3. Webhook Configuration

{
  "webhookUrl": "https://n8n.pacing.agency/webhook/[WORKFLOW_ID]",
  "method": "POST",
  "authentication": "headerAuth",
  "headers": {
    "Authorization": "Bearer [TOKEN]"
  },
  "expectedPayload": {
    "name": "string",
    "email": "string",
    "company": "string (optional)",
    "message": "string"
  }
}

4. Error Handling Configuration

// Retry logic example
const maxRetries = 3;
const retryDelay = 5000; // 5 seconds

for (let i = 0; i < maxRetries; i++) {
  try {
    // Attempt API call
    const result = await apiCall();
    return result;
  } catch (error) {
    if (i === maxRetries - 1) {
      // Final retry failed, notify admin
      await sendErrorEmail(error);
      throw error;
    }
    await new Promise(resolve => setTimeout(resolve, retryDelay));
  }
}

5. Documentation Template

### [Workflow Name]

**Workflow ID**: `[WORKFLOW_ID]`
**Purpose**: [WORKFLOW_DESCRIPTION]
**Trigger**: [TRIGGER_TYPE]
**Status**: Active/Inactive
**Created**: [DATE]

**Services integrated**:
- [SERVICE_1]
- [SERVICE_2]
- [SERVICE_3]

**Webhook URL** (if applicable): `https://n8n.pacing.agency/webhook/[WORKFLOW_ID]`

**Related documentation**:
<!-- test-link -->
- [Tool 1](../tools/[tool1].md)
<!-- test-link -->
- [Tool 2](../tools/[tool2].md)

**Testing**: [HOW_TO_TEST]

Follow-up Actions

After creating the workflow:

1. Document in n8n Tool Doc

Add workflow details to tools/n8n.md:

### [Workflow Name]

**Workflow ID**: `[WORKFLOW_ID]`
**Purpose**: [DESCRIPTION]
**Trigger**: [TRIGGER_TYPE]
**Frequency**: [FREQUENCY]
**Services**: [SERVICE_LIST]
**Status**: ✅ Active

**Related tools**: See [Webflow](../../tools/website/webflow.md), [TwentyCRM](../../tools/self-hosting/twentycrm.md)

2. Test Thoroughly

Before activating:

Test with sample data
Verify error handling works
Test webhook authentication (if applicable)
Check all service connections
Verify data reaches destination correctly

3. Set Up Monitoring

Configure monitoring:

Enable workflow execution notifications
Set up error alerts
Monitor execution times
Track success/failure rates

If workflow integrates services, document in relevant tool files:

Example: Webflow cache clearing → Update tools/webflow.md
Example: TwentyCRM deal creation → Update tools/twentycrm.md

Demonstrate workflow to team
Document how to trigger manually (if needed)
Explain error notifications
Note any quirks or limitations

n8n Tool Documentation - All active workflows
Webflow Documentation - Webflow integrations
TwentyCRM Documentation - CRM integrations
Twilio Documentation - SMS/Email integrations
Google Ads Documentation - Conversion tracking

Success Criteria

Before activating the workflow, verify:

✅ Workflow is properly named and documented
✅ All nodes are configured correctly
✅ Webhook authentication is working (if applicable)
✅ Service credentials are valid and tested
✅ Error handling is implemented
✅ Workflow has been tested with real data
✅ Success/failure notifications are configured
✅ Workflow is documented in tools/n8n.md
✅ Related tool docs are updated
✅ Team is aware of new automation

Common Issues

Issue: Webhook not triggering

Symptoms: Workflow doesn't execute when webhook is called

Solutions:

Verify webhook URL is correct:

https://n8n.pacing.agency/webhook/[WORKFLOW_ID]

Check workflow is activated (toggle switch is ON)

Test with curl:

curl -X POST https://n8n.pacing.agency/webhook/[WORKFLOW_ID] \
  -H "Content-Type: application/json" \
  -d '{"test": "data"}'

Check n8n logs for errors
Verify webhook authentication (if enabled)

Issue: Data not reaching destination

Symptoms: Workflow executes but data doesn't appear in destination service

Solutions:

Check node execution results:
- Click on each node to see output
- Verify data is flowing correctly
Test API credentials:
- Re-authenticate service connections
- Check API permissions
Check data transformation:
- Verify field mappings are correct
- Look for missing required fields
Check destination service directly:
- Manually create test record
- Verify API is working

Issue: Workflow execution fails

Symptoms: Red error indicators on nodes

Solutions:

Click on failed node to see error message
Common causes:
- Invalid credentials
- Missing required fields
- API rate limits exceeded
- Network/timeout issues
Use "Try it out" feature to test individual nodes
Check n8n execution logs
Verify service status (is the API down?)

Issue: Slow workflow execution

Symptoms: Workflow takes too long to complete

Solutions:

Check for unnecessary wait nodes
Optimize JavaScript code nodes
Use batch operations where possible
Check API rate limits (might be throttling)
Consider splitting into multiple workflows
Use "Set" nodes to reduce data size between nodes

Issue: Duplicate executions

Symptoms: Same workflow runs multiple times for single trigger

Solutions:

Check for duplicate webhook configurations
Verify no duplicate workflows exist

Add deduplication logic:

// Example: Deduplicate by email
const cache = $('Cache').all();
const email = $input.item.json.email;

if (cache.some(item => item.json.email === email)) {
  // Duplicate found, skip
  return [];
}

return [$input.item];

Check webhook source isn't sending duplicates

Examples

Example 1: Webflow Form to TwentyCRM

Purpose: Automatically create deals from Webflow contact form submissions

Workflow Name: Webflow Forms to TwentyCRM
Trigger: Webhook
Services: Webflow, TwentyCRM
Steps:
1. Receive webhook from Webflow
2. Validate required fields (name, email)
3. Transform to TwentyCRM deal format
4. Create deal in TwentyCRM
5. Log success to execution history

Webhook: https://n8n.pacing.agency/webhook/webflow-forms-twentycrm

Example 2: Cache Clearing on Webflow Publish

Purpose: Clear Cloudflare cache when Webflow site is published

Workflow Name: Webflow Cache Clear
Trigger: Webhook (from Webflow publish event)
Services: Webflow, Cloudflare
Steps:
1. Receive webhook from Webflow
2. Extract site ID
3. Call Cloudflare API to purge cache
4. Send confirmation to Slack

Webhook: https://n8n.pacing.agency/webhook/webflow-cache-clear

Example 3: Google Ads Conversion Tracking

Purpose: Track offline conversions from TwentyCRM to Google Ads

Workflow Name: TwentyCRM to Google Ads Conversions
Trigger: Schedule (every 1 hour)
Services: TwentyCRM, Google Ads
Steps:
1. Fetch new deals from TwentyCRM (last hour)
2. Filter for deals with gclid
3. Transform to Google Ads conversion format
4. Upload conversions to Google Ads
5. Mark deals as "conversion tracked"

Last updated: 2026-01-07
Tested on: n8n v1.18.1
Estimated time: 20 minutes (design + testing)

Context​

Prerequisites​

Prompt Template​

Variables to Customize​

Common Workflow Patterns​

Expected Output​

1. Workflow Design Diagram​

2. Node Configuration Examples​

3. Webhook Configuration​

4. Error Handling Configuration​

5. Documentation Template​

Follow-up Actions​

1. Document in n8n Tool Doc​

2. Test Thoroughly​

3. Set Up Monitoring​

4. Update Related Tool Docs​

5. Share with Team​

Related Documentation​

Success Criteria​

Common Issues​

Issue: Webhook not triggering​

Issue: Data not reaching destination​

Issue: Workflow execution fails​

Issue: Slow workflow execution​

Issue: Duplicate executions​

Examples​

Example 1: Webflow Form to TwentyCRM​

Example 2: Cache Clearing on Webflow Publish​

Example 3: Google Ads Conversion Tracking​

Context

Prerequisites

Prompt Template

Variables to Customize

Common Workflow Patterns

Expected Output

1. Workflow Design Diagram

2. Node Configuration Examples

3. Webhook Configuration

4. Error Handling Configuration

5. Documentation Template

Follow-up Actions

1. Document in n8n Tool Doc

2. Test Thoroughly

3. Set Up Monitoring

4. Update Related Tool Docs

5. Share with Team

Related Documentation

Success Criteria

Common Issues

Issue: Webhook not triggering

Issue: Data not reaching destination

Issue: Workflow execution fails

Issue: Slow workflow execution

Issue: Duplicate executions

Examples

Example 1: Webflow Form to TwentyCRM

Example 2: Cache Clearing on Webflow Publish

Example 3: Google Ads Conversion Tracking